The companies act in its various forms has always required that a company maintains a set of company registers that should be made available for inspection on request. Most companies keep these at the registered office address. Following the introduction of the Companies Act 2006 and the Companies Regulations 2008 a company may now keep their registers at a Single Alternative Inspection Location (SAIL).
If a company chooses to keep the registers at a SAIL then Companies House should be informed using form AD02. If the location of the registers subsequently changes then again Companies House should be informed by completing form AD03.
The use of a Single Alternative Inspection Location may be beneficial for the many businesses that operate from their home. Subject to, conditions members of the public have a right to inspect the company registers. Using an alternative location to store your registers would mean that any inspection of the registers would not take place at your family home. For other businesses that may receive regular inspection requests, the use of an alternative location may prevent unnecessary disruption.
What are company registers?
Section 1136 (2) of the Companies Act identifies up to 13 registers that may need to be kept at either the registered office address or the SAIL-
register of members
register of directors
register of directors' service contracts
register of directors' indemnities
register of secretaries
records of resolutions etc
contracts relating to purchase of own shares
documents relating to redemption or purchase of own shares out of capital by private company
register of debenture holders
report to members of outcome of investigation by public company into interests in its shares
register of interests in shares disclosed to public company
register of instruments creating charges and register of charges: England and Wales
register of instruments creating charges and register of charges: Scotland
Not all companies will keep a full register of 13 sections.
Can different sections of the registers be kept at different addresses?
No. All registers must be kept at one location, either the registered office address or the SAIL.
How do I inform Companies House that I wish to keep my registers at a SAIL?
You file form AD02 at Companies House. This can be filed online using Companies House web filing.
Call us now for free advice or to discuss your requirements on 0800 328 7494. If you need a registered office address for your limited company then we offer several locations. We can then arrange for your registers to be held by SFS for inspection.
Available locations for your registered office are -
Coventry, West Midlands - Best Value starting from £35 + vat
further information here > Coventry Registered Office address
London, English Capital - Prestige at a great price, from £80 + vat
further information here > London Registered Office address
Edinburgh, Scotland- Perfect for companies registered in Scotland, from £75 + vat
further information here > Edinburgh Registered Office address
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